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Event Coordinator
Technical Operator · RITOP-0040

Event Manager

A senior event manager with 10+ years of experience providing end-to-end event planning, on-site direction, vendor coordination, and timeline management for weddings, corporate events, conferences, and large-scale productions.

Senior10+ yearsSinhala · English

Positions & specializations

Wedding coordinationcorporate conferencesproduct launchesmulti-vendor productions

About this operator

The Event Manager handles the complete lifecycle of an event — from pre-event planning meetings and vendor briefings to on-site coordination, problem-solving, and post-event teardown. The event manager serves as the single point of contact between the client and all vendors, operators, and venue staff. This is Rentitem.lk's premium event management service — recommended for weddings with 200+ guests, corporate conferences, product launches, and multi-vendor productions requiring coordinated technical and operational execution.

This is our event-management tier - suitable for running standard to mid-scale events with multiple vendors. We do not position this role as a top-tier wedding planner or industry-expert event director. For high-budget destination weddings, international corporate launches, or celebrity events, please engage an independent specialist planner directly.

Skills

Senior-level professional10+ years experienceWedding coordinationCorporate conferencesProduct launchesMulti-vendor productions

Responsibilities

  • Pre-event planning meeting and scope confirmation
  • Vendor coordination and briefing sessions
  • Full event timeline creation and management
  • On-site event direction and supervision
  • Problem-solving and last-minute adjustments
  • Guest flow and seating coordination
  • Coordination between venue, caterers, decorators, and technical vendors
  • Post-event teardown supervision and debrief

Common use cases

Large-scale Sinhala and Tamil weddings
coordinating all vendors, managing guest flow, and directing the full wedding day from floral arrangements to first dance.
Corporate AGMs and conferences
managing speaker schedules, AV vendors, registration, and multi-session conference flow.
Product launches
coordinating stage setup, technical demonstrations, media handling, and guest experience.
Pirith ceremonies and religious events
managing the complete setup, monk schedules, donor coordination, and guest movement.
Concert and live event productions
coordinating stage, sound, lighting, security, and artist support teams.
TV and broadcast events
managing studio and location shoot logistics, crew coordination, and production timelines.

What's included

  • 01 × Professional Event Manager (10+ years experience)
  • Pre-event planning meeting (1-2 hours) — included
  • Vendor coordination and briefing
  • Full on-site event direction
  • Timeline and schedule management
  • Single point of contact during event
  • Post-event teardown supervision

Extra charges (quoted on booking)

  • Outstation travel — Quoted on booking (locations outside Colombo district)
  • Overtime — 150% of hourly rate per extra hour
  • Accommodation — Required for multi-day outstation events

Frequently asked

What does the event manager actually handle on the day?
Everything operational — vendor coordination, timeline management, setup supervision, on-site problem-solving, guest flow management, and serving as your single point of contact throughout the event.
How far in advance should I book an event manager?
Minimum 14 days for proper pre-event planning. 30+ days is recommended for large-scale events such as weddings with 200+ guests, multi-day conferences, or major corporate events.
Does the event manager handle hiring vendors?
The event manager coordinates vendors you've already hired. They can also recommend trusted vendors from the Rentitem.lk network if needed.
What is included in the pre-event planning meeting?
The planning meeting covers event scope, vendor list, timeline, critical milestones, risk points, and client preferences. This is included in the service at no additional charge.
What is the standard coverage duration?
Full event day — typically 10-12 hours of on-site event direction. Extended hours are charged at 150% of the hourly rate.
Can the event manager handle multiple venues or multi-day events?
Yes, with advance booking and scope confirmation. Multi-day or multi-venue events require separate quotation.
Do travel charges apply?
Yes. Travel charges apply for locations outside Colombo district. Accommodation is required for multi-day events outside Colombo.
How do I confirm a booking?
Contact Rentitem.lk on WhatsApp at +94 777 186 500.

Things to know

  • Premium service — pricing reflects senior-level event management expertise and 10+ years of experience.
  • Standard booking covers full event day (10-12 hours). Overtime at 150% of hourly rate applies for extended hours beyond the event day.
  • Pre-event planning meeting (1-2 hours) is included in the service — no additional charge.
  • The event manager coordinates vendors — they do not replace individual vendor bookings which must be confirmed separately.
  • Minimum booking notice: 14 days (30+ days recommended for large events).
  • Travel charges apply for locations outside Colombo district.
  • Accommodation required for multi-day events outside Colombo.
  • Cancellation within 7 days of the event forfeits 50% of the booking fee.
  • For support, contact WhatsApp: +94 777 186 500
Book this operator
Rs. 40,000/ day
Rate tier · auto from time span
Selected window: 8 h
Add-ons (quoted on booking)
Estimated totalRs. 40,000
No refundable deposit - this is a human service booking.
Or confirm on WhatsApp →