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Event Coordinator
Technical Operator · RITOP-0041

Event Coordinator

An event coordinator with 5+ years of experience providing on-site event coordination, vendor management, guest flow management, and timeline execution for weddings, corporate functions, and medium-scale events.

Senior5+ yearsSinhala · EnglishStandard 10 h coverage

Positions & specializations

On-site coordinationvendor managementguest flowtimeline execution

About this operator

The Event Coordinator handles day-of event execution and on-site coordination for events across Sri Lanka. Working under an event manager for large-scale productions or independently for medium-scale events, the coordinator ensures vendors are in place, guest flow runs smoothly, and the event timeline is followed. The coordinator focuses on on-site execution rather than pre-event strategy — managing vendor arrivals, overseeing setup, coordinating guest movement, and ensuring the smooth running of the event on the day itself.

This is our event-management tier - suitable for running standard to mid-scale events with multiple vendors. We do not position this role as a top-tier wedding planner or industry-expert event director. For high-budget destination weddings, international corporate launches, or celebrity events, please engage an independent specialist planner directly.

Skills

Senior-level professional5+ years experienceOn-site coordinationVendor managementGuest flowTimeline execution

Responsibilities

  • On-site coordination and vendor management
  • Managing vendor arrivals, setup, and timing
  • Guest flow and seating coordination
  • Timeline and schedule execution during the event
  • Problem-solving on the day-of
  • Serving as on-site contact point
  • Coordinating with venue staff and caterers
  • Supporting event manager where applicable

Common use cases

Medium-scale weddings
coordinating vendor arrivals, guest seating, and timeline for Sinhala and Tamil wedding receptions with 100-200 guests.
Corporate functions
managing AGM guest flow, speaker schedules, and vendor coordination for corporate events.
Birthday celebrations
coordinating party vendors, guest arrivals, and entertainment timing for milestone birthdays.
Pirith ceremonies
supporting vendor setup and guest coordination for religious events where an event manager is not required.
Exhibition and trade show booths
coordinating exhibitor move-in, visitor flow, and vendor management during trade events.
Private celebrations
coordinating vendors and guest experience for anniversary events, get-togethers, and family functions.

What's included

  • 01 × Event Coordinator (5+ years experience)
  • On-site coordination and vendor management
  • Timeline execution during event
  • Guest flow management
  • 8-10 hours of on-site coverage

Extra charges (quoted on booking)

  • Outstation travel — Quoted on booking (locations outside Colombo district)
  • Overtime — 150% of hourly rate per extra hour

Frequently asked

What is the difference between the event manager and event coordinator?
The event manager handles end-to-end planning including pre-event strategy, vendor selection, and comprehensive event direction. The coordinator focuses on day-of execution, vendor management, and on-site coordination. For large-scale events, both can be booked together.
Can the coordinator handle an event independently?
Yes. For medium-scale events with 100-200 guests, the coordinator can manage the event independently without an event manager.
What is the standard coverage duration?
Standard booking is 8-10 hours of on-site coverage. Extended hours are charged at 150% of the hourly rate.
How far in advance should I book?
Advance booking is recommended — minimum 7 days notice. For large events or weekend bookings, earlier is advisable.
Does the coordinator handle pre-event planning?
The coordinator's primary focus is day-of execution. Pre-event involvement is limited compared to an event manager, but coordination calls or brief planning sessions can be arranged.
Do travel charges apply?
Yes. Travel charges apply for locations outside Colombo district.
How do I confirm a booking?
Contact Rentitem.lk on WhatsApp at +94 777 186 500.

Things to know

  • Standard booking covers 8-10 hours of on-site coverage. Overtime at 150% of hourly rate applies for extended hours beyond standard duration.
  • For end-to-end event planning including pre-event strategy, book an event manager (RITOP-0040) instead or consider booking both services together for large events.
  • Pre-event planning is limited — coordinator focuses on day-of execution.
  • The coordinator manages vendors you've already booked — does not replace vendor bookings.
  • Travel charges apply for locations outside Colombo district.
  • Advance booking recommended, minimum 7 days notice.
  • Cancellation within 48 hours of the event forfeits the booking fee.
  • For support, contact WhatsApp: +94 777 186 500
Book this operator
Rs. 40,000/ day
Overtime beyond 18 h: Rs. 2,250 / hour
Rate tier · auto from time span
Selected window: 8 h
Add-ons (quoted on booking)
Estimated totalRs. 40,000
No refundable deposit - this is a human service booking.
Or confirm on WhatsApp →